As part of “Industry 4.0” the goal is not only to automate recurring tasks and single process steps, but to combine them into workflows and to enable the entire workflow to run automatically based on software systems. An IT-based workflow management system like Workspace Pro X connects single automatized process steps – mostly through interfaces – and enables an efficient and reliable collaboration between human being and machine.
There are already existing software solutions for single process steps as imposition, formatting (as bleed or generate varnish and white masks), preflighting, image processing, halftone printing and if applicable inksaving, which fulfill these functions mostly automated. By combining individual software programs with Workspace Pro X, the entire process can be run fully automatically. Once the print data has been uploaded to the FTP server or hot folder, or sent by e-mail, Workspace Pro X sends the print file automatically through each individual step in the process. Workspace Pro X reduces the risk of errors while reducing turnaround times.
As a result of diverse customer requirements, workflows are becoming more and more complex. In order to maintain a clear overview of the individual assembly lines, it is possible to structure assembly lines into individual phases. This significantly simplifies the display of the workflow. No matter which MIS you work with, you can be connected to our solutions easily, quickly and without problems via xml, REST or SOAP.
We offer various solutions customized to your needs and your various applications. Check the different modules and versions here: Features & Versions »
"OneVision’s Workspace Pro offers us the possibility, to standardize and to automatize many processes. The acquisition paid off very quickly for us."
Thomas Ovelgönne, Head of Prepress, Druckhaus Waiblingen
Workspace can be connected with any system that outputs structured data. This includes MS Excel forms, complex MIS solutions or web shops or SAP solutions.
Prefabricated interfaces for widely used systems
Setting up a personalized connection with any other system
Output any xml-data and reuse in Workspace
Production control allows order statuses to be tracked in real time. With its detailed, statistical evaluations, the dashboard helps you to plan and control your production optimally. Possible production bottlenecks are detected at an early stage and can be avoided.
Dashboard: track the workload of individual modules and job status (error, warning, cancelled or completed)
Production live ticker with real-time display of jobs and modules
Jobs can be re-prioritized, paused or restarted
Install additionally "Elasticsearch": integrate further statistical data
Workspace can be directly connected to external systems such as shop, MIS or further processing systems via XML interface. Orders are controlled via job tickets.
Workspace can process files based on properties (metadata, job tickets, barcodes, xml, jdf, csv files, ...). Print jobs can be sorted, grouped and prioritized based on parameters such as delivery date, color or substrate. An example: The property "Page format" of print files can be used to automatically apply the appropriate imposition template or - for wide format customers - the property "Substrate" can be used to nest jobs per substrate fully automatically.
With the two modules " Read Properties" and "Write Properties" the implementation of an intelligent workflow automation and workflow control is significantly simplified due to the intuitive user guidance and can be implemented without any programming knowledge.
To make your workflow as individual as possible, you can create your own scripts with the JavaScript module. No external script files are needed any more. The respective scripts can directly access and process the metadata, such as file and job properties.
From the version 21.1 quick and easy integration of MIS (Management Information System) or web shops.
The data security during the transfer is further increased: users can define which information is exchanged with the external system.
Error avoidance: With an automated workflow manual interventions are eliminated and therefore not only do costs fall but so do the numbers of mistakes and misprints.
Cost reduction: Every single manual process step increases costs. In order to withstand the massive price pressure the printing industry experiences today, it is necessary to use the potential savings of an efficiently designed workflow.
Quicker turnaround for print jobs and increased throughput: With a comprehensive workflow automatization, last-minute changes and additional customizations can be implemented without adjusting deadlines accordingly.
Enhanced transparency and traceability: Automatic tracking leads to more efficient planning and therefore to a significant reduction in downtime and delays that can frequently arise due to a lack of internal or external communication with the customer.
It clearly shows: To stay competitive in today’s business and to push innovative business ideas ahead, service providers must completely rely on a fully automated workflow management system. Only in that way a rising number of print jobs with decreasing volumes and high levels of complexity can be produced while efficiency can be increased and costs reduced.
Comprehensive layout options for your workflow:
Increased flexibility – More automation – Increased throughput
Increase your throughput with Workspace Pro X! Many different modules enable you to set up your workflow in a more flexible way, to automate to a significantly greater extent and to increase reliability.
We offer various solutions customized to your needs and your various applications.
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| Function | Workspace | Workspace Pro | Workspace Pro X |
Job Overview |  | | |
| User management Easy to use – takes over groups and users from your Windows user management | | | |
| Connect to any number of folders on local or UNC | | | |
| Send E-mails Sends e-mails to one or more recipients. Job files may be attached | | | |
| Virtual Printer Allows transfer of native files into Workspace assembly lines by printing | | | |
| FTP & FTPS-Support Unlimited upload and download of files to and from FTP servers | | | |
| Route by File Name (Filter name) Node that can distribute files according to file name | | | |
| Script Enables Workspace to integrate scripts into an assembly line | | | |
| Job History Creates a detailed log file | | | |
| Transform XML Transforms XML files into defined formats and languages | | | |
| Move Source Files Copies all transferred job files to a specified target directory | | | |
| Job scheduler Schedules the execution of modules in assembly lines by setting waiting times |
| | |
| Compress / Decompress Files Supports import from archive formats, e.g. zip, tar, gzip, jar and export as zip | | | |
| Extract Metadata Extracts metadata information from PDF, JPG and TIFF files and makes them available as file properties | | | |
| Gather Results Gathers jobs to be able to make use of Workspace's phases structure | | | |
| Web Services Allows to control Workspace from external systems (e.g. MIS) | | | |
| Dashboard Statistics-Overview | | | |
| Job Ticket Enables Workspace to use job tickets | | | |
| Flexible Job Prioritization Controls the priority of jobs based on the day of the week and time of day | | | |
| Rename files Rename job files according to predefined rules | | | |
| Retrieve E-Mails Automatic email download from defined email accounts and automated processing of the attachments | | | |
| SFTP Support Secure communications with FTP servers | | | |
| Page Pairing Flexible Page Pairing based on Asura technology | | | |
| Route by Properties (Filter properties) Files can be processed differently based on your metadata (properties) | | | |
| Interactive Order Start File upload from the local machine directly to the Workspace server with custom parameters | | | |
| Collect by File Names (Collect) Collecting files within the parameters of a job | | | |
| Hotfolder Application (Hotfolder) Integration of external hotfolder applications (overcomes missing interfaces) | | | |
| WebDAV Download files from web servers | | | |
| Interact Interrupts the automated processing of files through assembly lines by setting an interface that allows to edit jobs/files interactively and to use any locally installed application | | | |
| Send variable E-mails For "Recipient", "Subject" and "Message" variable values can be defined. This makes it possible to automatically inform customers about their production file | | | |
| JavaScript Executes a JavaScript script within Workspace –> no external script files needed –> direct access to metadata such as job and file properties | | | |
| XPath Allows you to dynamically overwrite any setting of any module | | | |
| Read Properties This module parses XML input files using XPath rules and sets the found data as values for specified job properties | | ||
| Write Properties Fills XML templates with values from job properties by using Xpath rules | | ||
| Edit Properties Creates or modifies file and job properties by applying editing rules | | ||
| Extended User Management Allows to create and assign user-defined roles | | ||
| Office Connector Converts office documents automatically to PDF using MS Office/LibreOffice | | ||
| Interact Clients Interrupts the automatic file processing. Users may approve or reject files interactively | | ||
| Collect by Properties Collects the files of several incoming jobs until the total sum of a numeric attribute is within a certain range | | ||
| S3 interface Use Amazon spaces as data source | | ||
| Adobe Connectors Enables the conversion of InDesign®, Photoshop® and Illustrator® files to PDF | | ||
| Database Connector Allows Workspace Pro X to access data from external access databases | | ||
| Convert CorelDraw Documents Converts CorelDraw files using the (CorelDraw engine CorelDraw must be installed in the Workspace network) | | ||
| HTTP Post Processes job files that are delivered by HTTP POST commands | | ||
| Dashboard Statistics, may be enhanced by connecting an Elastic server to Workspace Pro X | |
Annelou Aalders, Technology Manager, Telegraaf Media Groep:
"We were able to cut costs because Workspace simplified our infrastructure, monitoring and workflow management. Furthermore our flexibility increased considerably since modifications are so much easier."
