As part of “Industry 4.0” the goal is not only to automate recurring tasks and single process steps, but to combine them into workflows and to enable the entire workflow to run automatically based on software systems. An IT-based workflow management system like Workspace Pro X connects single automatized process steps – mostly through interfaces – and enables an efficient and reliable collaboration between human being and machine.
There are already existing software solutions for single process steps as imposition, formatting (as bleed or generate varnish and white masks), preflighting, image processing, halftone printing and if applicable inksaving, which fulfill these functions mostly automated. By combining individual software programs with Workspace Pro X, the entire process can be run fully automatically. Once the print data has been uploaded to the FTP server or hot folder, or sent by e-mail, Workspace Pro X sends the print file automatically through each individual step in the process. Workspace Pro X reduces the risk of errors while reducing turnaround times.
Error avoidance: With an automated workflow manual interventions are eliminated and therefore not only do costs fall but so do the numbers of mistakes and misprints.
Cost reduction: Every single manual process step increases costs. In order to withstand the massive price pressure the printing industry experiences today, it is necessary to use the potential savings of an efficiently designed workflow.
Quicker turnaround for print jobs and increased throughput: With a comprehensive workflow automatization, last-minute changes and additional customizations can be implemented without adjusting deadlines accordingly.
Enhanced transparency and traceability: Automatic tracking leads to more efficient planning and therefore to a significant reduction in downtime and delays that can frequently arise due to a lack of internal or external communication with the customer.
It clearly shows: To stay competitive in today’s business and to push innovative business ideas ahead, service providers must completely rely on a fully automated workflow management system. Only in that way a rising number of print jobs with decreasing volumes and high levels of complexity can be produced while efficiency can be increased and costs reduced.
Comprehensive layout options for your workflow:
Increased flexibility – More automation – Increased throughput
Increase your throughput with Workspace Pro X! Many different modules enable you to set up your workflow in a more flexible way, to automate to a significantly greater extent and to increase reliability.
Save time and money through automated order processingHighest quality by reducing manual interventionMore flexibility with an extended user management that allows more user roles to be defined including adjustments of access rightsMore automation by processing MS Office and LibreOffice files and converting them into PDF automaticallyComprehensive layout options for your workflow:
Increased flexibility – More automation – Increased throughput
Extended statistics section for detailed reporting in order to identify production peaks and possible bottlenecks at an early stage and to be able to take countermeasures
We offer various solutions customized to your needs and your various applications.
| Function | Workspace | Workspace Pro X |
| Jobs Overview: Clear and structured list of all jobs processed with the system. Can be filtered and sorted. Job details available | | |
| User management: Easy to use - takes over groups and users from your Windows user management | | |
| Connect to any number of folders on local or UNC | | |
| Send E-mails: Sends e-mails to one or more recipients. Job files may be attached. | | |
| Virtual Printer: Allows transfer of native files into Workspace assembly lines by printing | | |
| FTP & FTPS-Support: Unlimited upload and download of files to and from FTP servers | | |
| Filter name: Mode that can distribute files according to file format | | |
| Script: Enables Workspace to integrate scripts into an assembly line | | |
| Job History: Creates a detailed log file | | |
| Job scheduler: Schedules the execution of modules in assembly lines by setting waiting times |
| |
| Compress / Decompress Files: Supports import from archive formats, e.g. zip, tar, gzip, jar and export as zip | | |
| Extract Metadata: Extracts metadata information from PDF, JPG and TIFF files and makes them available as file properties. | | |
| Job Ticket: Enables Workspace to use job tickets | | |
| Flexible Order Prioritization: Controls the priority of jobs based on the day of the week and time of day | | |
| Rename files: Rename job files according to predefined rules | | |
| Retrieve E-Mails: Automatic email download from defined email accounts and automated processing of the attachments | | |
| SFTP Support: Secure communications with FTP servers | | |
| Page Pairing: Flexible Page Pairing based on Asura technology | | |
| Filter properties: Files can be processed differently based on your metadata (properties) | | |
| Interactive Order Start: File upload from the local machine directly to the Workspace server with custom parameters | | |
| Collect: Collecting files within the parameters of a job | | |
| Hotfolder: Integration of external hotfolder applications | | |
| WebDAV: Download files from web servers | | |
| Interact: Interrupts the automatic course of assembly lines' file processing providing an interface for interactively working on job files using any locally installed applications. | | |
| JavaScript: Executes a JavaScript script within Workspace --> no external script files needed --> direct access to metadata such as job and file properties | | |
| Extended User Management: Allows to create and assign user-defined roles | | |
| Office Connector: Converts office documents automatically to PDF using MS Office/LibreOffice | | |
| 5 Interact Clients: Interrupts the automatic file processing. Users may approve or reject files interactively | | |
| S3 interface: Use Amazon spaces as data source | | |
| Adobe Connectors: Enables the conversion of InDesign, Photoshop and Illustrator files to PDF | |
Annelou Aalders, Technology Manager, Telegraaf Media Groep:
"We were able to cut costs because Workspace simplified our infrastructure, monitoring and workflow management. Furthermore our flexibility increased considerably since modifications are so much easier."
Thomas Ovelgönne, Head of Prepress, Druckhaus Waiblingen: "OneVision’s Workspace Pro offers us the possibility, to standardize and to automatize many processes. The acquisition paid off very quickly for us."
