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More productivity with the workflow management system Workspace Pro X – Automation at its best

As part of “Industry 4.0” the goal is not only to automate recurring tasks and single process steps, but to combine them into workflows and to enable the entire workflow to run automatically based on software systems. An IT-based workflow management system like Workspace Pro X connects single automatized process steps – mostly through interfaces – and enables an efficient and reliable collaboration between human being and machine.
There are already existing software solutions for single process steps as imposition, formatting (as bleed or generate varnish and white masks), preflighting, image processing, halftone printing and if applicable inksaving, which fulfill these functions mostly automated. By combining individual software programs with Workspace Pro X, the entire process can be run fully automatically. Once the print data has been uploaded to the FTP server or hot folder, or sent by e-mail, Workspace Pro X sends the print file automatically through each individual step in the process. Workspace Pro X reduces the risk of errors while reducing turnaround times.

As a result of diverse customer requirements, workflows are becoming more and more complex. In order to maintain a clear overview of the individual production lines, it is possible to structure production lines into individual phases. This significantly simplifies the display of the workflow. No matter which MIS you work with, you can be connected to our solutions easily, quickly and without problems via xml, REST or SOAP.

We offer various solutions customized to your needs and your various applications. Check the different modules and versions here: Features & Versions »

Icon-Benefits from using Workspace Pro X

"OneVision’s Workspace Pro offers us the possibility, to standardize and to automatize many processes. The acquisition paid off very quickly for us."

Thomas Ovelgönne, Head of Prepress, Druckhaus Waiblingen

Druckhaus Waiblingen

Technical highlights: Which features does Workspace Pro X offer?

Integration: Universal Adapter

Integration with OneVision Workspace

Workspace can be connected with any system that outputs structured data. This includes MS Excel forms, complex MIS solutions or web shops or SAP solutions.

Prefabricated interfaces for widely used systems

Setting up a personalized connection with any other system

Output any xml-data and reuse in Workspace

Dashboard & Production Control

Workspace Dashboard

Production control allows order statuses to be tracked in real time. With its detailed, statistical evaluations, the dashboard helps you to plan and control your production optimally. Possible production bottlenecks are detected at an early stage and can be avoided.

Job Ticket

Workspace can be directly connected to external systems such as shop, MIS or further processing systems via XML interface. Orders are controlled via job tickets.

Metadata / Barcode-based Workflows

Workspace can process files based on metadata. Meta­data are read from job tickets or barcodes, or directly from the production file itself. Based on the metadata, Workspace routes files to relevant assembly lines or modules. Even module settings can be dynamically overwritten by metadata.

JavaScript

To make your workflow as individual as possible, you can create your own scripts with the JavaScript module. No external script files are needed any more. The respective scripts can directly access and process the metadata, such as file and job properties.

Return on Investment: Maximum time and cost savings due to maximum level of automation in the prepress stage

Icon-Return on Investment

Error avoidance: With an automated workflow manual interventions are eliminated and therefore not only do costs fall but so do the numbers of mistakes and misprints.
Cost reduction: Every single manual process step increases costs. In order to withstand the massive price pressure the printing industry experiences today, it is necessary to use the potential savings of an efficiently designed workflow.
Quicker turnaround for print jobs and increased throughput: With a comprehensive workflow automatization, last-minute changes and additional customizations can be implemented without adjusting deadlines accordingly.
Enhanced transparency and traceability: Automatic tracking leads to more efficient planning and therefore to a significant reduction in downtime and delays that can frequently arise due to a lack of internal or external communication with the customer.
It clearly shows: To stay competitive in today’s business and to push innovative business ideas ahead, service providers must completely rely on a fully automated workflow management system. Only in that way a rising number of print jobs with decreasing volumes and high levels of complexity can be produced while efficiency can be increased and costs reduced.
Comprehensive layout options for your workflow:
Increased flexibility – More automation – Increased throughput

Benefits: More flexibility, more automation, increased throughput, less manual intervention

Increase your throughput with Workspace Pro X! Many different modules enable you to set up your workflow in a more flexible way, to automate to a significantly greater extent and to increase reliability.

OneVision check mark - Workspace ProSave time and money through automated order processing

OneVision check mark - Workspace ProHighest quality by reducing manual intervention

OneVision check mark - Workspace ProMore flexibility with an extended user management that allows more user roles to be defined including adjustments of access rights

OneVision check mark - Workspace ProMore automation by processing MS Office and LibreOffice files and converting them into PDF automatically

OneVision check mark - Workspace ProComprehensive layout options for your workflow:
    Increased flexibility – More automation – Increased throughput

OneVision check mark - Workspace ProExtended statistics section for detailed reporting in order to identify production peaks and possible bottlenecks at an early stage and to be able to take countermeasures

Workflow Management with Workspace Pro X

Features & Versions

We offer various solutions customized to your needs and your various applications.

Icon WorkspaceIcon Workspace ProIcon Workspace Pro X
Function

Workspace 

Workspace Pro

Workspace Pro X

Job Overview
Clear, detailed, structured list of all jobs processed with the system. Can be filtered and sorted

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User management
Easy to use – takes over groups and users from your Windows user management
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Send E-mails
Sends e-mails to one or more recipients. Job files may be attached
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Virtual Printer
Allows transfer of native files into Workspace assembly lines by printing
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FTP & FTPS-Support
Unlimited upload and download of files to and from FTP servers
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Route by File Name (Filter name)
Node that can distribute files according to file name
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Script
Enables Workspace to integrate scripts into an assembly line
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Job History
Creates a detailed log file
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Transform XML
Transforms XML files into defined formats and languages
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Move Source Files
Copies all transferred job files to a specified target directory
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Job scheduler
Schedules the execution of modules in assembly lines by setting waiting times

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Compress / Decompress Files
Supports import from archive formats, e.g. zip, tar, gzip, jar and export as zip
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Extract Metadata
Extracts metadata information from PDF, JPG and TIFF files and makes them available as file properties
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Gather Results
Gathers jobs to be able to make use of Workspace's phases structure
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Job Ticket
Enables Workspace to use job tickets
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Flexible Job Prioritization
Controls the priority of jobs based on the day of the week and time of day
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Rename files
Rename job files according to predefined rules
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Retrieve E-Mails
Automatic email download from defined email accounts and automated processing of the attachments
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SFTP Support
Secure communications with FTP servers
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Page Pairing
Flexible Page Pairing based on Asura technology
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Route by Properties (Filter properties)
Files can be processed differently based on your metadata (properties)
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Interactive Order Start
File upload from the local machine directly to the Workspace server with custom parameters
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Collect by File Names (Collect)
Collecting files within the parameters of a job
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Hotfolder Application (Hotfolder)
Integration of external hotfolder applications (overcomes missing interfaces)
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WebDAV
Download files from web servers
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Interact
Interrupts the automated processing of files through assembly lines by setting an interface that allows to edit jobs/files interactively and to use any locally installed application
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Send variable E-mails
For "Recipient", "Subject" and "Message" variable values can be defined. This makes it possible to automatically inform customers about their production file
JavaScript
Executes a JavaScript script within Workspace –> no external script files needed –> direct access to metadata such as job and file properties
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XPath
Allows you to dynamically overwrite any setting of any module
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Extended User Management
Allows to create and assign user-defined roles
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Office Connector
Converts office documents automatically to PDF using MS Office/LibreOffice
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Interact Clients
Interrupts the automatic file processing. Users may approve or reject files interactively
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Collect by Properties
Collects the files of several incoming jobs until the total sum of a numeric attribute is within a certain range
S3 interface
Use Amazon spaces as data source
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Adobe Connectors
Enables the conversion of InDesign®, Photoshop® and Illustrator® files to PDF
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Database Connector
Allows Workspace Pro X to access data from external access databases
Convert CorelDraw Documents
Converts CorelDraw files using the (CorelDraw engine CorelDraw must be installed in the Workspace network)
HTTP Post
Processes job files that are delivered by HTTP POST commands

What our customers say about our Workflow Management System

Telegraaf Media Groep logo

Annelou Aalders, Technology Manager, Telegraaf Media Groep:
"We were able to cut costs because Workspace simplified our infrastructure, monitoring and workflow management. Furthermore our flexibility increased considerably since modifications are so much easier."

References

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